At City Hall Meeting Room
September 10, 2009
MEETING MINUTES
1. CALL TO ORDER and FLAG SALUTE 5:30p.m.
2. EXECUTIVE SESSION 5:35p.m. Maria Salazar made a motion to go into executive session per Idaho Code 67-2345-C. Mark Maxfield seconded the motion and it passed by roll call event.
Roll Call Vote-
Maria Salazar Yes
Tammy Davis Yes
Maureen Rose Yes
Mark Maxfield Yes
Chris Roeper arrived at 6:00
Issues from the negotiated Master Contract were discussed (Idaho Code 67-2345-C)
Maria Salazar made a motion to reconvene to open session at 6:05p.m. and was seconded by Tammy Davis. The motion passed 5-0.
1. Dr. Knickrehm presented information about the newly approved
· The Board has had its foundational meeting. They will meet again on Monday and the agenda has been posted.
· New school will open fall of 2010. This will require the enrollment period to begin in February.
· Some options for consideration in new courses are law enforcement, computer/technology, film making.
· Also might move some existing programs to PRTA that are already approved as PTE courses.
· Group has been in communication with job service as to what job training is needed. Partnerships with work force training and meetings with community leaders have been conducted. In-coming businesses might be able to define their needed work force training and this might bring in more businesses to the area.
· Reaching out to homeschoolers will be a point of emphasis. We know there are 20,000 homeschooled students in the state and because of the nature of this school it can reach beyond the boundaries of the county.
· On-line core classes could be provided through IDLA, K-12, or other vendors.
· Eventually we need a college to partner with to provide dual credit and work toward the development of Associate Degree availability.
· Community Education will be another component.
· Beginning decisions will need to cover facility, technology, staffing, etc.
2. Maureen Rose conducted a session on parliamentary procedure and changes she would like to put into place as the Chairperson of the Board.
· After motions are made, the person making the motion will be allowed to comment first then each board member will have a chance before any one Trustee has a second turn.
· During public comment time reminders will be given to each person that they have three minutes, the content needs to be a non-agenda item and not reflecting personnel comments, and for information only (no response or decision from the Trustees at this time). A sign will be shown that indicates there is one minute left.
· If a Trustee or Superintendent would like to comment they must address the chairperson first. If there are questions for the other administration, they should go through the superintendent.
3. CALL TO ORDER at 7:10pm, Regular Session
IN ATTENDANCE:
Maureen Rose – Chairman
Mark Maxfield – Treasurer
Maria Salazar – Trustee
Chris Roeper – Trustee
Sue Beitia - Superintendent
IN ATTENDANCE
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Tom Carlsen – Director of Federal Programs |
Tiffani Sulgrove |
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Dr. Bill Knickrehm |
Cheryl LaMunyon |
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Stephen Joyner |
Lynn Haun |
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Bob Hyde |
Randy Wilson |
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Larry Parks |
Joanne Anderson |
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J Dr. Cindy Roberts |
Eileen O’Shea |
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Jolene Montoya |
Liz Compton |
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Joanne Davis |
Bonna Hale |
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Leona Smith |
Carey Smith |
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Molly Yates |
Diane Nebeker |
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Jacob Kossow |
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A. Consent Agenda
i. Approval of agenda
ii. Approval of Minutes
iii. Approval of Bills
iv. Hiring / Resignations/Change of Job Status
v. Policies
610: High School Graduation Requirements
548: Theft or Destruction of Property
Maureen Rose welcomed everyone to open session. Maria Salazar made a motion to approve the consent agenda as presented. Maureen asked if there were any questions or comments on the agenda. Maria Salazar and Maureen Rose asked for clarification with various bills. Tammy Davis seconded the motion and it passed 5-0.
B. Presentations
i. Retirement Beitia/Rose
Maureen Rose presented plaques to two individuals that retired before the start of the 09-10 school year. Bonna Hale worked for the District for 31 years and Joanne Davis worked for the District for 36 years. She expressed her appreciation for the years of service dedicated to the District.
ii. Introduction of new Staff Beitia
Sue Beitia introduced the new staff that attended the Board meeting; Liz Compton, RTI coach and Administrator of Sweet and Ola Schools; Carey Smith, English teacher at the High School; Leona Smith, Special Education Teacher at the Junior High; and Diane Nebeker, Kindergarten teacher at Butte View Elementary.
iii. Molly Yates introduced Jacob Kossow, Junior Class President. She reviewed the Homecoming events and invited the Board members to attend.
C. Old/New Business
i. Budget Report LaMunyon
Cheryl LaMunyon reported that the lease for the building used by
ii. Master Agreement Proposal for Programs Beitia
Sue Beitia reported that as a result of the meet and confer an idea proposed from the GCEA team was an option to try to support making up of the two days for staff through a submission of proposals for programs that would be conducted in non-contracted time. The criteria for the proposals were not specifically mapped out at that time. She reported that the District Office staff have been meeting and talking over the criteria they felt was important for the proposals to be approved. She reported the procedure indicated the proposal would be written by staff members and then submitted to the site administrator; then that administrator would determine if it fell within the criteria at the site level, after which the proposal would be submitted to the district administrators and if approved a contract would be signed. The deadline for the proposals is September 30 for each year; two official proposals have been submitted for approval. She reviewed the procedure included in the packet and asked for comments from the Trustees. Mark Maxfield expressed concern regarding some of the criteria and rewording was suggested. Maureen Rose wanted to know who would be included in the District team and wanted to ensure proper representation. Mark Maxfield asked if the Trustees would be reviewing the proposals also and Sue Beitia clarified that the team would approve them and then submit them to the Board for the approval of the contract.
iii. H1N1 Process/Resources Carlsen
Tom Carlsen reviewed the information that was added to the packet and reviewed some of the facts surrounding H1N1. He reported that all counties in the state have had documented cases. He pointed out the South West District Health is the lead agency and gave contact information for them. He also gave a copy of an informational letter that was sent to parents in the District. Tom reported that the District was recommended as being a vaccination site for the flu shot. Maria Salazar asked if the host sites were for students only or if anyone could go to those sites and Tom said he would check into that. Maria Salazar thinks it is a good idea to host the site. Maureen Rose clarified that all the information was in both English and Spanish. Mark Maxfield wanted to make sure the schools had proper disinfectants for desks and gave recommendations.
iv. Renaissance Fair Haun
Terry Haun was unable to attend the meeting. This information will be presented at the next board meeting.
D. General Public Input (For non-agenda items)
There were no items brought up for discussion.
E. Administrative Reports
i. Superintendent Report Beitia
Sue Beitia began by giving condolences and well wishes to members of the Board and staff. She reiterated that the first levy payment would be received in January and asked what the first priority would be. She asked if maintenance could start preparing for air conditioning at the High School and consensus was given by the Trustees. She reviewed the grants received this month as well as pointing out the many thank you letters to people who helped out with the beginning of the school year. She also stated that currently the updated policies are coming from the Idaho School Boards Association but she would like to receive them from Eberharter-Maki and the Board gave consensus to make this change.
ii. GCEA Haun
Lyn Haun started out by thanking the staff that give their time to help with track meets. She also thanked Sue and Steve Beitia for their work in making the welcome back luncheon a success. She reported that all Administrators have given consent to have the GCEA meetings on a rotating schedule to be held at all the sites. She also reported on the award that was given to the GPS group by the IEA.
iii. District Directors
a. Director of Federal Programs Carlsen
Tom Carlsen did not have any information to share other than the report in the packet.
b. Special Education O’Shea
Eileen O’Shea did not have any information to share other than the report in the packet.
c. Technology
Joanne Anderson did not have any information to share other than the report in the packet
iv. Administrative Reports
a. Shadow
Dr. Cindy Roberts reported on the continuing discussions with the Mosquito Abatement regarding getting the Shadow Butte area back into the spraying district. The Board of Trustees offered to write a letter to be included in the Messenger Index.
b. Junior High Hyde
Bob Hyde thanked Tom Carlsen for his help with all of the building upgrades the Junior High has received this year.
c.
Jolene Montoya did not have any information to share other than the report in the packet.
d. Carberry
Larry Parks did not have any information to share other than the report in the packet.
e.
Stephen Joyner reported on the new school uniforms and how it has been received by students and parents.
F. Policy Review
i. Policy 549: Theft Prohibition of Gang Activities
This policy was reviewed. It will be added to the consent agenda with changes that were suggested.
ii. Policy 404: Employee Drug and Alcohol Use
This policy was reviewed and will be added to the consent agenda for the next board meeting.
iii. Policy 405: Employee Drug and Alcohol Testing
This policy was reviewed and will be added to the consent agenda for the next board meeting.
iv. Policy 904:
This policy was reviewed and suggestions were made. Sue Beitia will make the suggested adjustments to the wording in the policy and it will be presented for a 2nd reading at the next board meeting. The ditch at the high school was mentioned and will be added to the agenda for the next board meeting. Chris Roeper stated that the Trustees have openly stated that the ditch is a hazard so it needs to be repaired due to the liability it presents.
4. ADJOURNMENT
Maria Salazar made the motion to adjourn the meeting at 8:45 pm, Tammy Davis seconded the motion and it passed 5-0.
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Clerk of the Board Chairman of the Board
